United Kingdom-Portsmouth: Purchase of Motion Capture Systems for RN Muscoskeletal Injury Mitigation

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2022/S 000-007487/EN)
Nature of contract: Supply contract
Procedure: Negotiated without a call for competition
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Ministry of Defence
Town: Portsmouth
Country: United Kingdom
Email: Hannah.Streatfield100@mod.gov.uk
Internet address(es):
Main address:

I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.5) Main activity
Defence

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Purchase of Motion Capture Systems for RN Muscoskeletal Injury Mitigation

Reference number: 703389450
II.1.2) Main CPV code: 31642000
II.1.3) Type of contract Supplies
II.1.4) Short Description:
Purchase of Motion Capture Systems for RN Muscoskeletal Injury Mitigation
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:245646.00
Currency:GBP
II.2) Description
II.2.3) Place of performance
Nuts code:
II.2.4) Description of the procurement
The Royal Navy, part of the UK Ministry of Defence, intends to intend to award a contract with a value of £246,000.00 to Codamotion Ltd to procure 3 in number motion capture systems. In accordance with the provisions of The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 SI No. 2020/1319, this procurement falls to be regulated under the provisions of the Public Contracts Regulations 2015 (PCR 2015) as amended (in particular by SI 2020/1319).  Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate. It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service (in accordance with the relevant legislation) is lawful in accordance with regulation 32(2)(b)(ii) of the PCR 2015 because competition is absent for technical reasons.
Data relating to dynamic military movements (i.e., walking, marching, and running) was captured during a pilot RM Biomechanics Programme (RMBP), using Codamotion motion capture systems with optimised active markers that enable fast data analysis by avoiding any need to manually identify markers after data collection. Dynamic data has been captured at a higher sampling rate (up to 800 Hz) and there is a risk that moving to alternate systems would require a period of qualification and development, with no guarantee that the results produced would be consistent with that previously captured. This equipment and corresponding jig system has been developed and used in partnership with a cadre of seven academic establishments, who are trained in the analysis of data produced by these systems.
Previous work across the RN/ RM (BRNC and CTCRM) pilot has been undertaken with this motion capture system. This work has been ongoing for 20 years and changing to an alternate system would require qualification with no guarantee that the Authority would be able to build on the initial pilot data. Changing to an alternate system could not be achieved without trialling and qualification of systems and modification of jigs. As the Authority wishes to continue the study of MSKI at pace, it considers the uncertainty around qualifying and modifying alternate systems as a risk, with no guarantee that the equipment could be qualified within our timeframe, or that data produced would be consistent with that required to provide the calibration hub as part of the RN MMP’s measurement governance and assurance. The Authority considers this an intolerable risk to data integrity and its subsequent analysis. Therefore, the Authority intends to place this contract via a negotiated procedure without prior notice because competition is absent for technical reasons.

II.2.5) Award criteria
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without prior publication(in accordance with Article 32 of Directive 2014/24/EU)
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information

Section V: Award of contract/concession
V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2022-03-18
V.2.2) Information about tenders
V.2.3) Name and address of the contractor
Official name: Codamotion Ltd
Town: Leicester
Country: United Kingdom
Nuts code:
The contractor is an SME: yes

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices
V.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties

Section VI: Complementary informationVI.4) Procedures for review
VI.4.1) Review body
Official name: Ministry of Defence
Town: Portsmouth
Postal code: PO2 8By
Country: United Kingdom

VI.5) Date of dispatch of this notice:
2022-03-18

Justification for the award of the contract without prior publication of a call for
competition in the Official Journal of the European Union
1.Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article
32 of Directive 2014/24/EU
The products involved are manufactured purely for the purpose of research , experiment, study or development under the conditions stated
in the directive(for supplies only)
The works, supplies or services can be provided only by a particular economic operator for the following reason:
absence of competition for technical reasons

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
The Royal Navy, part of the UK Ministry of Defence, intends to intend to award a contract with a value of £246,000.00 to Codamotion Ltd to procure 3 in number motion capture systems. In accordance with the provisions of The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 SI No. 2020/1319, this procurement falls to be regulated under the provisions of the Public Contracts Regulations 2015 (PCR 2015) as amended (in particular by SI 2020/1319).  Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate. It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service (in accordance with the relevant legislation) is lawful in accordance with regulation 32(2)(b)(ii) of the PCR 2015 because competition is absent for technical reasons.
Data relating to dynamic military movements (i.e., walking, marching, and running) was captured during a pilot RM Biomechanics Programme (RMBP), using Codamotion motion capture systems with optimised active markers that enable fast data analysis by avoiding any need to manually identify markers after data collection. Dynamic data has been captured at a higher sampling rate (up to 800 Hz) and there is a risk that moving to alternate systems would require a period of qualification and development, with no guarantee that the results produced would be consistent with that previously captured. This equipment and corresponding jig system has been developed and used in partnership with a cadre of seven academic establishments, who are trained in the analysis of data produced by these systems.
Previous work across the RN/ RM (BRNC and CTCRM) pilot has been undertaken with this motion capture system. This work has been ongoing for 20 years and changing to an alternate system would require qualification with no guarantee that the Authority would be able to build on the initial pilot data. Changing to an alternate system could not be achieved without trialling and qualification of systems and modification of jigs. As the Authority wishes to continue the study of MSKI at pace, it considers the uncertainty around qualifying and modifying alternate systems as a risk, with no guarantee that the equipment could be qualified within our timeframe, or that data produced would be consistent with that required to provide the calibration hub as part of the RN MMP’s measurement governance and assurance. The Authority considers this an intolerable risk to data integrity and its subsequent analysis. Therefore, the Authority intends to place this contract via a negotiated procedure without prior notice because competition is absent for technical reasons.

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